Vendor Sourcing

Vendor Sourcing enables vendors to be assigned by location and sales code for more accurate and efficient parts ordering

Video: 

Vendor Sourcing

Vendor sourcing is used to resolve the issue below, no available vendors to choose from.

Accessing Vendor Sourcing

To access Vendor Sourcing, navigate to:
Operations > Vendors > AP Vendor Sourcing

Note: Always source your vendors to OEM first. (See Additional Notes for details.)

Steps to Source a Vendor

Step 1: Select a Sales Code

• Choose a Sales Code from the list on the left.

• The screen will update based on your selection.

• A link icon will appear next to items that have already been sourced.

Step 2: Select a Make

• This step applies only to Parts OEM

Step 3: Choose a Vendor

• Click on the Vendor Name

  • Tip: type in the find row above the vendor name to search for a specific vendor

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• On the right, under All Sourcing Records, you will see a list of other sourcing records associated with the selected vendor. You can click the Remove Sourcing button under this list to remove the sourcing for the selected vendor.  

Step 4: Enter a Preference # to source a vendor to a location

For each location, enter the following:

• Pref (Preference): Determines the ranking order in the Parts Ordering screen.

• Factor: Represents the discount or markup, expressed as follows:

  • Discount from List Price: Standard for most purchase types.

  • Markup from Cost: Applies to Sublet (SO, SL) and LKQ (PL) purchase types.

  • Example: A factor of 33 means 33% (or 0.33).

✅ You can complete any line, click on it, and use the "Apply All" button to apply the data across all locations.

Step 5: Save Your Changes

• Click the Save button at the bottom of the screen.

After Saving a New Vendor

• You can click the Vendor Sourcing button from within the Vendor screen.

• The vendor list will be auto-filtered to the vendor you launched from, making it easier to manage sourcing preferences.

Additional Notes

• If sourcing while ordering parts, refresh the screen (blue refresh icon) to update vendor availability.

• OEM Vendors in Other Lists:

  • OEM vendors automatically appear under Other Vendors when ordering Parts Aftermarket or Parts LKQ.

  • If a vendor is sourced to OEM + Parts Aftermarket, it will not automatically show for Parts LKQ (must be sourced separately).

  • If a vendor is sourced to OEM + LKQ, it must be separately sourced for Aftermarket as well.

• Appearance in the List:

  • Vendors sourced to OEM only will appear with a grey background when ordering Parts Aftermarket.

  • Vendors sourced to both OEM and Parts Aftermarket will appear twice in the list.