Flag Labor

 

 

32 STEPS

1. Open Flag Labor

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2. The Flag Batch will open to the current pay period.

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3. Double Click on your location to open the flag batch.

This screen will show you the last date it was opened and the user that accessed it.

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4. Click Yes

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5. The data on this screen will show the flags of all vehicles that have been completed in the current pay period.

NOTE: When a vehicle is completed, all remaining flags will automatically enter the flag batch.

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6. Click In Process to show vehicles that are currently in process.

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7. You can further filter by resource.
Click the Resource Dropdown.

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8. Click Aragon, Michael

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9. The Completed Column will show you the status of the vehicle.

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10. Right Click on the line.

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11. A quick access menu appears. You can access the folder directly from here if needed.

Click Flag Manual

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12. This allows you to flag hours for vehicles before they are completed.

Type in "15.0" and Click PLUS
 

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12b. Click

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13. 15.0 hours of the folder have been flagged for this pay period and there is 15.3 hours remaining.

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14. Right Click the line.

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15. Click Flag Remaining

This will flag the remaining amount of labor on the folder.

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16. Click Aragon, Michael

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17. Click < All >

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18. Click In Process

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19. We are now back to the main screen which shows all current flags.
Go through each technician to flag ahead for this pay period.
When complete, Click Review Team Distrubution

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20. This screen will show a quick break down of each employees flags for the pay period - including the team distribution.

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21. Click Approve when all flags have been reviewed and approved.

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22. Click Yes

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23. Click YES to print flag sheets.

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24. A Flag Worksheet for each technician can be printed.
Click Next to view the next sheet.

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25. Click Close

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26. Open Flag Labor

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27. The location now shows Approved.

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28. Once all locations are approved, the Payroll Clerk will Finalize the Period for the Entire Company.

NOTE: THIS CANNOT BE UNDONE. Only Finalize when all locations are approved. Changes cannot be made once finalized.

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29. Click Yes

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30. Click OK

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31. Open Flag Labor

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32. The Flag Batch is now open for the next pay period.

You can learn more about flagging labor at: https://kb.nexsyiscollision.com/weekly-flag-labor

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Here's an interactive tutorial

** Best experienced in Full Screen (click the icon in the top right corner before you begin) **

https://www.iorad.com/player/2358093/Flagging-Labor

 

Opening a Flag Batch

Open Operations / Flag Labor [Labor]. Select a Period Ending Date at the top of the screen (you may view historical flags batches by selecting a prior period’s date).

Status:

              < > indicates a new batch

              Open/Pending indicates that the batch has been started

              Approved indicates the batch has been finalized

 

Select a location by double clicking on the line (the employee must have permission to access the location).

 

If the period ending date is prior to the current date, you will receive a message when you open a pending batch asking if you would like to Refresh. Click “No” only if you have everything done and are happy with the results but haven’t finalized yet. Otherwise, click “Yes” to get the latest flag hours from the Work Orders.

 

 

Viewing Flag Labor

The screen will load with all Folders that have been completed (or delivered) in the period end that you are viewing. To view jobs still in process, check the “In Process” checkbox under the Resource drop-down at the top of the screen.

Columns:

                -Alloc Total: Total # of hours allocated on the Work Order

                -Prior: # of hours already flagged ahead from prior weeks

     -Current: # of hours auto-allocated for the week based on completed or delivered date depending on your company’s preference

                -Remaining: For In Process Jobs, the # of hours that have not yet been allocated

 

Note: It does not matter how long ago a job was completed, it will show up in this flag batch if the Work Order or Labor Allocation has changed.

 

Flagging Ahead

To pay a technician in advance, you can flag ahead on jobs not yet completed.

Select the Resource and the In Process checkbox and Refresh.

Folders in process will show the status in the Completed column.

Right-click over the job you would like to flag ahead and select either Flag Manual (to flag a specific number of hours) or Flag Remaining (to flag all remaining hours).

Any hours flagged ahead will be reduced in the next period.

 

Helper Deductions

Some teams have helpers working on clock hours instead of commission. These hours can be deducted from the total of the team. Once the Timeclock has been finalized for the week, a list of helpers will show in the drop down menu. Select the helper from the list, enter the amount of helper pay to deduct (each employee will show the full number amount of pay next to his/her name in parentheses- you can pay the full amount or any other amount less than the total), and click the green plus button to add. You may add as many helpers as necessary. (Note: for an employee to show as a helper, they must be assigned a job code that is Hourly, has "Direct Labor" checked, and they must have clocked hours in the timeclock for the period). 

 

Printing Flag Work Sheets

Click Print at the bottom of the screen, it will print a separate page for each technician (or team).

To print a page for just one technician, select the technician (or team) from the Resource drop-down at the top of the screen.

 

 

Finalize Flag Batch

Once you are satisfied with the Flag Batch, click the Approve button in the bottom right corner of the screen. Print paperwork if desired.

 

Other Technician Flag Reporting

The "Technician Flagged Labor" report under the Reports screen/ Payroll menu will show labor flagged to technicians across multiple Flag Batches.  Group by Location and then Employee to see the total a technician was flagged during the time period selected. 

Note: Flag transactions are recorded by period ending date of the pay period they apply to. So there is no recording/reporting of flags by another date (like a month end date). The GP Analyzer will show folders invoiced in the selected date range and it will also include flags associated to those folders, no matter what pay period they fell into.

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