AP Check Batches/Printing Checks

Creating a Check Batch

Select the Accounting tab. Click the "Pay Invoices" button and select "Create A/P Check Batch"

Select the Bank for Checks and click the New button on the button bar.
 

Search for the Vendor on the top right and select the Vendor from the Vendor search screen.
 

Click Refresh to populate the list of Available Invoices. Select the invoices for which you would like to create a check record for by highlighting them and clicking the > button (the >> button will move all invoices over). If there are credit memos in the list (denoted by the green "+" icon), these can applied against the invoices to create a check for the net amount.
 

Once you have all of the invoices you would like to include in the batch on the right, click Save and then Process Payments to continue.
 

Select the date you would like to appear on the check and click Continue.
 

On this screen, you may change the pay amount if you do not want to pay the entire check at once by double clicking the amount under the Pay column and typing in the new amount. Click the Toggle Pay Method button to switch from an ACH to a check payment.
 

Click Save and then Yes to continue.
 

The check records have now been created. In this example, notice how it combined the AP Invoice and Credit Memo to create a check for the net amount. You can view the invoice records that apply to that check in the lower grid. You can print the checks from this screen by keying your password in the text box and clicking the Print button (the drop-down box next to the print button has multiple options to Print All/or Selected Checks or Print/ E-mail Remittance).
 

If a checkbox under the Apv column is not checked, this is because the check exceeds the maximum amount that is automatically approved. A manager with approval permissions must enter his/her password and click the Approve All button. Now the check is able to be printed.