Reconcile Vendor Statements
Related Pages
AP Check Batches / Printing Checks from Nexsyis
The statement reconciliation feature is for gathering unpaid invoices so you can pay them, using the statement as the verification tool of what and how much is owed. You cannot reconcile invoices that are already paid.
Benefits of Nexsyis Vendor Statement Reconciliation
Reconcile Vendor Statements with Invoices Recorded in Nexsyis
Note: you must have APVendorClass Permissions to perform this task.
Below, we will be reconciling statements these 4 invoices for Sample Honda:
From the Accounting tab, select Reconcile Statement in the Accounts Payable group.
1. Locate the Vendor by ID or name.
2. In the Auto-Create Statements for a Period section, enter the details of the statement, the statement date (only 1 per vendor, per date, per location allowed), and the from and to dates the period covers
3. Click the Create Statements button in that window and Statement batches will be created for each unique Location Key (LK) for which an AP Invoice exists between the dates specified in (2) above, and the existing invoices will be assigned to those statements
4. Review each paper statement to ensure that it matches the totals of each batch (totals for each are under the Totals column in the list)
5. If the statement totals do not match, select the statement and click the Edit button to view invoices in that statement batch.
6. Select the invoice on the right and click the details button to open and correct.
9. When a statement is reconciled, select it in the list and click the Finalize Statement button to mark it finalized
Additional Notes
* You can create an individual statement for one location using the Create Individual Statement panel. It will begin with a "0" total. You will need to Edit the batch, and move all invoices on the statement from the left to the right.
