Import AP Invoice File
Save the AP Invoice .csv file to your computer.
Open Accounting/ A/P Imports / Import AP Invoices. Click Browse to locate the file you just saved.
 |
Select the appropriate Import Template from the drop-down menu.
 |
At this point in time, you may see an alert message (if not continue on to Process File): "At least one line (marked Yellow) has no cost and, therefore, may be a notes line! Would you like to ignore $0 lines on import?"
- Choose "Yes" to continue to Process the File with the $0 line
- Choose "No" to review the yellow line (you may have to scroll down).
Once you have reviewed the line, if you still decide to import the file you can click the Apply button next to the template drop down and then select "Yes" to the alert message. You cannot change the file in any way or import the file without the line so if you do not want the line imported, you will have to request a different file.
Do not change any of the Import Specifications at the top of the screen, NEXSYIS staff has set these templates up for you. Click Process File to continue to Process. This may take several minutes to process.
 |
At this point in time, you may see an alert message (If not, continue on to Process Import): "Duplicate invoices exist for at least the following Invoice Numbers. Only the first 10 are shown." This message occurs if the file contains invoices which have already been imported. In most situations, you should choose "No" to leave out the duplicate invoices.
 |
Other options are:
- Choose "Yes" to include all duplicates
- Choose "Cancel" to stop import
Now, click Process Import to complete the import.
 |
You will get a message that the import is complete and it will give you the option of deleting the original text file from your computer.
 |