Paying Checks on Delivery (COD)

If you have a COD vendor waiting onsite for a check, you can enter the invoice in Nexsyis and use the “Pay it Now” functionality

1. Create a new AP Invoice in Nexsyis

2. At the top right of the screen, select the checkbox for “Pay it Now”

3. Select the bank that you will use for the checks

4.  When you save the invoice, the AP Check batch screen will open so that you can print the check to hand to the vendor

5. Select the checkbox under the “Apv” to mark the check as approved. You will need permission to the bank of or exceeding the dollar amount of the check to check this box.

6.  At the bottom of your screen, key in your password and click the print button

7.  A preview of the check will open. Select the print button again if the information is correct (note: if you have “Print Directly to Printer” selected under the Settings menu, this step will be skipped and the check will go to your default printer) and click OK to print

8.  You will be prompted on if you would like to mark the checks as Printed. Review the check. If the check printed correctly on the check stock then click “Yes”.

9.  If you selected “Yes”, the check will show your USERID under the “Prnt By” column

Setup

If the vendor is always paid by COD select "COD- Payment Due on Delivery" to set up the vendor to be paid on COD Terms.

To set up the operator to print COD checks, select the Banks tab on the Operator Setup screen. Select the bank from which you print COD check and either give the operator "A/P Pmts" permission or if you would only like them to be allowed to print COD checks, activate the checkmark under "COD Only". Below either allow the maximum amount if you do not want to set a limit or enter a maximum amount that you would like them to be able to print in the box.