Manual Lines that Were Received, Not Ordered
If you receive a part that was not ordered, you can manually add a line to the Purchase Order. This will not link the line to the Work Order line but it does set the purchase up to be returned so that you can create a credit memo for it.
Open Purchase Order screen.
1. Select the Add Purchase button located at the bottom of the screen.
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2. Fill in the information in the lines highlighted in yellow including the Qty Received and the Oty Rejected (since you did not deliberately order the part, it is assumed that you will want to reject it). Select the Reason from the drop down list- ideally the reason would be “Did Not Order” but if that is not an option, select something close to that. Click Save.
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3. The Rejected Parts screen will launch. Since you would not like to replace the part and there was no line on the work order, you will select the Continue with No Additional Action option. If you check the box for Print Return Slips you will be taken to a screen which will allow you to print slips to attach to the part for return.
