Receive Purchases
Open Purchases Assistant from the Operations tab (F6), or from the Folder.
Lines must be marked Received (green) prior to AP Invoicing
1. To receive, select the yellow line and click the Receive button
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2. Enter the quantity you received under the “Oty Rcv” for each purchase line (or, if all purchases came in exactly as ordered, click the Receive All button)
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3. If you are receiving a purchase and the invoice has a line that isn't on the purchase order (ie, a core charge), you will need to add a line on the PO screen. Receive the line you added (you can also reject it at the same time by entering the quantity in the “Qty Rej” column and selecting a reason.
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4. Click Save
If the part is incorrect for some reason or you no longer need it you may receive it and reject it at the same time by simply entering both the quantity received and rejected under each column. Make sure you select a Reason for rejecting it from the list. For more information on rejecting a part, see the help document for Reject Purchases
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Correct the Part Number if it does not match what is in NEX.
For Users with a Label Parts Printer
The purchase label screen appears with your part automatically selected. Click Print Selected Labels to print the Parts Labels to put on each part check the box for "Include Invoice Label" to print out an invoice label to attach to the paper invoice prior to scanning.
*The label on the invoice will display the PO number but also the received date, while the invoice will only show the invoiced date. If the part was late, it is important to have both dates on the invoice to document to an insurance company why you may need extra days to complete the repair. If you choose not to print this additional label, you should make sure the invoice clearly lists both the PO number and the Folder number- if these are not on there, you should hand write them before you scan the invoice into the system.