27 STEPS

1. The first step to adding a Parts Labor Credit is adding the Labor to the Work Order so the labor can be allocated to the technician.
Click Work Order

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2. Right Click in the grid.

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3. Click Manual Line

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4. Select the correct operation type.
Click Repair

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5. Enter the Description "Fender Cleanup" and Click Labor

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5b. Click

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6. Select the correct labor type for the credit: Body Labor

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7. Enter the amount of labor hours.
Enter 2.0

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8. Click Reason

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9. Select Part Labor Credit

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10. Click the Green Plus Sign

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11. The Manual Line has now been added to the Work Order.

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12. Click Close

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13. The next step is to enter the Credit Memo.
Click A/P Invoices

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14. Click New Credit

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15. Click the Search Vendors Icon

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16. Type in the vendor "LKQ" and click Refresh.

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16b. Click

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17. Double Click LKQ

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18. The Vendor is now loaded on the Credit Memo.

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19. Enter the Credit Memo Invoice Number.

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20. Enter the date on the Credit.
Click ‎3/18/2024

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21. Enter the credit amount "50.00" and click the Green Plus sign at the bottom left to add a line to the invoice.

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21b. Click

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22. Select the Financial Category.
Click Part Labor Credit

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23. Enter a description of the credit.
Type "Fender Cleanup"

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24. Type in the folder number that the credit applies to: 533657
Click Save.

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24b. Click

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25. Open the Customer Folder

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26. Click Purchase Assistant

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27. The Cleanup Credit is now shown in the Purchase Assistant.

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Here's an interactive tutorial

** Best experienced in Full Screen (click the icon in the top right corner before you begin) **

https://www.iorad.com/player/2350628/Entering-a-Parts-Labor-Credit

Parts Labor Credit

This process is for when the vendor issues a credit memo for the labor credit and it comes in on a separate piece of paper (the more standard way). It is only to be used when you receive a cleanup invoice and the vendor does not discount the invoice total.

Parts Department Procedure

The parts person should create a manual Credit Memo (this is similar to receiving a normal Credit Memo but there is no PO).

Go to Accounting > A/P Invoices > New Credit 

 

 

Fill out the normal invoice information: Vendor, Invoice Number, and amount. In the bottom portion of the screen, click New to insert a new line and select Parts Labor Credit or Parts OEM as the Financial Category.

Enter the Cost and the folder number and click Save.

 

Estimator/Manager Procedure - Adding Labor to the Folder

The estimator/manager will need to go into the work order for the job and create a manual line for the labor hours using the shop approved formula.

1.  Open the Work Order, right click any line and select Create 'Manual' Line

 

 

2.  Create a new labor line that matches your shop's rate.

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